Choosing the best office printer can be a daunting task, as there are so many models with unique features to choose from. You need to consider print speed, print quality, volume, costs, connectivity features, and more.
That said, how will you know which printer is the best for your office?
To help you in your search, we’ve rounded up the best office printers in 2023. Before we give our recommendations, let’s take a look at the specifications you need to compare.
When buying a printer for your office, you should narrow down your choices based on these factors:
Consider the volume of printing that your office does on a daily basis, and choose a printer with the appropriate print speed. Find out how many pages per minute (ppm) the printer can produce. You also need to determine its printing capacity.
For instance, if your office doesn’t print a lot of materials, then a small black-and-white copier or colour printer will get the job done. For businesses that need a large volume of files printed regularly, you’ll need a heavy-duty machine.
The quality of the printed material, which is measured in dots per inch (dpi), is a big factor in choosing the best office printer. If your business needs to print professional-quality documents, choose a laser printer for crisp texts and graphics. If you need to print photographs, an inkjet printer will give you high-quality coloured prints.
If possible, select a printer with wireless connectivity options, such as Wi-Fi or mobile printing capabilities. This allows your employees to print from their laptops or tablets without having to physically connect to the printer. This also allows users to print documents from cloud storage without needing to download or transfer them to a computer first. This is a huge benefit for employees who work from home.
Not only should you consider the price tag of the unit, but also the costs of operating and maintaining the printer. This includes resources such as ink or toners, paper, replacement parts, and repair fees. Also, check if the printer comes with a warranty that allows you to get basic repairs for free within the covered period.
Now that we’ve discussed the features that you should look for in a printer, it’s now time for the main event! Here are our top five picks for office printers in 2023:
If you’ve entered the “best office printers” in your search bar, you’ve probably come across the brand Konica. One of its best-sellers is the Minolta bizhub 5000i, for good reason. This multifunction office printer can print, scan, copy, and fax. Since it is a colour laser printer, it requires toner instead of ink to print. This compact printer is suitable for small and medium-sized offices.
This one is a reliable and easy-to-use laser printer. It is suitable for smaller businesses that need an affordable wireless print and copy machine. Take note that this model has a security feature that blocks cartridges using a non-HP chip.
If you’re looking for one of the best office printers for your office, include this model in your shortlist. This high-performance, all-in-one colour laser printer is perfect for medium and large businesses. It comes with support for fleet software applications and a multitude of security features, making it ideal for enterprise-level users.
If you’re looking for an office printer and scanner, consider looking into the Konica Minolta bizhub 227. This monochrome, multifunction laser printer offers standard printing, copying, and scanning. It’s ideal for small to mid-sized businesses that want to speed up printing without breaking the bank. The best part? It has security features such as user authentication and data encryption.
Last but not the least, check out this model from HP if you wish to invest in a high-speed printer this year. The M653x is a laser multifunction printer that can print, scan, copy, and fax. Designed for medium and large businesses, it can handle high-volume printing needs without stinting on quality.
This printer has advanced security features, including authentication, administrative password, and data encryption. It comes with a 4.3-inch colour touch screen so that users can easily navigate through the printer’s menu and settings.
The best office printers cater to your business’s printing needs while being cost-efficient, durable, and convenient to use.