7 Signs Your Office Is Outdated

You must have the best tools available to keep your business on top. That’s why staying ahead of the curve with your company’s office equipment is essential. Here are seven signs that you have outdated office equipment:

1. You’re Using a Fax Machine 

Yes, fax machines are still around, but in 2022, there’s really no need for them. Faxes can easily be sent and received electronically with no separate device. If your office still uses a fax machine, it’s time to ditch it and consider managed printing services.

This upgrade will save you time and money because you won’t need to purchase paper or ink for the fax machine. The service also handles all your printing needs, so you can skip fighting with the printer every other day and focus on your business.

2. You Don’t Have a Cloud-Based System 

You’re way behind if your office doesn’t have a cloud-based system. Cloud computing allows you to store data and applications off-site and access them from anywhere. It’s convenient and efficient—two things every business needs. Besides instant access everywhere, you can reduce how much your office prints. This eco-friendly move saves you money on paper and printer ink.

Share files, collaborate on projects, and stay connected when you’re out of the office. Also, your managed printing service and the cloud-based system can work together to give you even more control over your documents.a person holding a tablet with cloud configuration

3. Your Computers are More Than Five Years Old 

Computers have a lifespan of about five to eight years. After that, they slow down and become less reliable. If your office computers are over eight years old, it’s time to consider an upgrade. Newer models are faster and more energy-efficient, so you’ll save money on your electric bill!

You can also save money by skipping in-house storage with a cloud-based system. With a cloud-based system, you can access your files from any device—including your smartphone—so you’re never far from what you need.

You can even upgrade your office to laptops for each employee by outsourcing printing and other digital services. This smart change offers more flexibility and can save you money on office space.

4. You’re Not Mobile 

A mobile office is the way of the future. All you need is a smartphone, laptop, or tablet, and you can print from the airport, coffee shop, or client’s office. When you ask, “What do I need for my office?” printing services should be at the top of the list. With mobile printing, you can print from anywhere. This is handy when making last-minute changes to a document or presentation.

Make everything 100% easier with managed print services. There’s no more waiting for the printer to warm up or dealing with paper jams. A trusted provider can keep your business running smoothly during the transition and after.

5. You’re Not Secure 

If your office isn’t secure, you’re putting yourself at risk for data breaches and other security threats. Keep your confidential information safe with managed print services. These services include data encryption and user authentication to prevent unauthorized access. Trying to do this on your own is time-consuming and complicated.

Also, make sure your office has a firewall and up-to-date antivirus software. These two things will protect you from outside threats, like hacking and viruses. Combine the security with a cloud-based system, and you’ll have peace of mind knowing your data is always safe.a man holding a laptop with hovering icons that symbolize updating office equipment

6. You Don’t Have a Green Office 

An eco-friendly office is not only good for the environment—it’s good for business. A green office can save money on energy bills and help attract and keep employees.

Make your office more sustainable with energy-efficient lighting, recycled paper, and low-emitting printers. With a managed printing service, you don’t have to worry about stocking paper or ink, you can also reduce your carbon footprint by using recycled materials with a managed printing service.

7. You’ve Never Heard of VoIP 

You’re missing many features and benefits if you’re not using Voice over Internet Protocol (VoIP) in your office. VoIP is a phone system that uses the internet instead of a traditional phone line.

Some advantages of VoIP are that it’s more affordable than a regular phone line, has better call quality, and is more scalable. You can also use VoIP to make and receive calls from anywhere.

Upgrade Your Office With Managed Print Services  

If you’re experiencing any of the seven signs that you have outdated office equipment, it’s time for a change. Upgrading to newer technology can save money and keep your business running smoothly. Integr8 is your number one source for exclusive managed printing services in Canada. Contact us today to start focusing on building your business instead of office operations. 

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