The average employee prints about 10,000 pages a year, costing about $725. Multiply this amount to the number of employees that have access to your printers, and you’ll rake up thousands of dollars in printing costs. It’s no surprise why printing is the third-most costly expenditure for companies after rent and payroll.
To find out more, read these examples of enterprise managed print services benefits, and find out how an MPS provider can transform the way your office runs.
If your company is spending too much on printing costs, then you need Managed Print Services (MPS). Managed Print Services provide integrated document management and printing systems that streamline an organization’s workflow.
An MPS provider will assess your printing needs, replace outdated hardware, and oversee maintenance. It serves as an affordable investment for a more organized system that reduces capital expenditure.
Aside from the ones mentioned above, MPS offers many benefits that will ultimately increase productivity. Here are more enterprise managed print services benefits.
One of the biggest enterprise managed print services benefits is its ability to manage all aspects of the organization’s printing and scanning hardware and software. It includes maintenance and support, as well as purchasing and updating necessary software. It also improves document management systems. All of these processes save time, transform outdated practices and reduce the workload of the IT department so they can focus on more important tasks.
One of the most important enterprise managed print services benefits is cost reduction. It can come as a surprise, but mismanaged print fleets can cost a company up to 3% of its total annual revenue. As an example, a company that takes in $5 million per year spends about $150,000 on document printing. This is the reason why more companies are looking for ways to cut down on inefficient practices.
An MPS provider can save a company up to 30% on printing costs by creating a productive printing protocol for employees to follow, and ensuring that all printers are running smoothly.
Document or data theft is a serious concern for organizations, especially when dealing with sensitive information. An MPS provider can set up a cybersecurity strategy that will safeguard important data. The system can include practices such as device authentication or encrypted documents. Data loss can result in financial loss, and this is why data and network security is one of the most important enterprise managed print service benefits.
To keep you informed, here are some common print-related threats that lead to data theft:
While paper is a recyclable material, not everyone recycles it. According to research, 40% of the world’s cut timbers are used for the production of paper, and paper makes up 40% of waste in the United States.
It’s easy to fall for wasteful practices in the office, with employees printing documents more than they should. An MPS provider will help you set up sustainable protocols such as re-leafing programs and mindful printing to reduce paper waste. As added enterprise managed print service benefits, sustainable practices also cut down unnecessary supply costs.
While a printer salesman will merely sell you a printer and be gone the next day, an MPS provider can offer round-the-clock assistance to determine if a specific printer is best suited for your office needs.
Quality partners will be able to pinpoint the strengths of enterprise managed print services benefits and explain how a printing strategy can improve your employee workflow, keep devices in good condition, and ultimately cut down costs. This kind of expert consultation is readily available when you decide to seek MPS.
Some forms of consultation that MPS providers can offer are:
If you are looking for budget-conscious practices for your organization, an MPS provider can significantly reduce costs for small- to large-scale businesses. To learn more about enterprise managed print services benefits and how it can help improve your printing methods and employee productivity, contact Integr8 today and learn about our offers.