Managed Print Services for Educational Institutions
Though most of the documentation in this day and age has moved into the digital format and paperless work environments are gaining traction, educational institutions still rely on printed documents, resources, and educational tools. These can be in the form of visual aids, worksheets, exam sheets, application forms, class cards, letters to parents, certificates, and more.
Integr8 has vast experience serving various industries that rely on quickly produced, high quality print jobs. Integr8’s Managed Print Services for schools streamlines all printing, copying, scanning, and faxing processes to save time, cut costs, and maximize results.
What Are Managed Print Services?
Managed Print Services (MPS) is an umbrella term for a set of services given by an external provider to optimize a company’s printing, copying, scanning, and faxing. Managed Print Services allows companies to have a more seamless and easy-to-manage system for these aforementioned functions. Basically, any business that wants a more efficient way of using its fleet of printers, scanners, fax machines, and copiers will benefit from setting up MPS.
This solution allows businesses to save time, energy, and money by reducing the friction created by the complex installing, maintaining, and linking of various hardware and software. MPS allows you to say goodbye to the following barriers/problems:
- Laborious administrative tasks on old printing/scanning/copying/faxing hardware and outdated software. This means that man hours are saved for more meaningful tasks.
- Depletion of printing essentials such as ink cartridges or toners
- Unauthorized printing of sensitive documents
Our Customizable Managed Print Services
Integr8 is the leading provider of Managed Printer Services in Canada and the United States. We offer Managed Print Services that are customized to the needs of every business. The process starts with an assessment of the business’ needs, planning out how the hardware and software will work together, and then customising the service to provide the most time-efficient and cost effective solution. Essentially, there are two main ways to set up customized MPS.
Pull Printing or Follow Me Printing
Pull Printing or Follow Me Printing is best for organizations wherein numerous print jobs are requested from different employees on a regular basis. This is also great for organizations that print sensitive documents regularly. In this set up, print jobs are sent to a shared print queue. Users can then go to any output device and release their print jobs. The system can be set up in such a way that users would need to authenticate with a card or pin to access the print jobs from the print queue. This saves time as well as RAM on individual computers.
Cloud Printing Management
This revolutionary application of cloud technology is great for any business that wants to maximize productivity, ease, and security in day-to-day printing. Cloud Printing Management allows users to print from the cloud – meaning employees can print from any device as long as they have access to the cloud. Even the overall management of the printing system can be accessed via cloud. Cloud Printing Management offers topmost sophistication minus the need for on-premise infrastructure.
Why Educational Institutions Need MPS
Educational institutions tend to have a large fleet of printers, faxers, copiers, and scanners in each campus. This is due to the number of offices or facilities that need access to these output devices. Think faculty rooms, the library/libraries, the administration office, and more. Along with this large demand for printing comes a high likelihood for problems caused by a subpar system. There’s a high chance you might have witnessed school printing hiccups yourself, whether as a student or as the school’s employee – they are pretty common occurrences.
We’ve said earlier that Managed Print Services can streamline the printing process and maximize results. So what does this mean for the education industry? Although configurations are custom-designed for each individual organization, here are the main ways that all educational institutions can benefit from setting up MPS.
Better Learning Experience for Students
The streamlined printing process means that instructors experience no delay in getting the printed materials they need. This way, classes can run like clockwork. Because instructors are equipped with the resources they need, they can deliver the best learning experience for each student, while being able to effectively stick to the schedule on their syllabi.
Efficiency in Other Offices
It’s not just the faculty who need access to efficient printing. Almost all of the offices in an educational institution relies on quick, quality printing. Processes like student applications, enrollments, tuition fee payments, class card releases, issuing letters to parents, and much more, are dependent on a reliable printer system that will get the job done. A lot of time can be wasted when clunky machines and outdated software malfunction in the middle of such processes – and so follows laborious troubleshooting.
Managed Print Services allows educational institutions to save money even in the face of their high volume for printing. With MPS, these institutions can purchase printing supplies in bulk or as needed. And if repairs are to be done, this is done at scale. There’s no need to maintain individual printers or stockpile unneeded inventory. Furthermore, setting up an MPS with Integr8 includes an assessment of current printer setups. At this early stage, inefficient or unnecessary devices can be weeded out, saving the school the cost of maintaining them.
Leading MPS Solutions for Educational Institutions
As you select the best MPS solution for your educational institution, experience is something you need to look for. As the leading provider of Managed Print Services in Canada and the United States, Integr8 has worked with various businesses, including a number of educational institutions, to streamline their printer systems, optimise the way their business runs, and never look back.
If you would like to find out more about what we can do for your business, feel free to contact our experienced team today. We’d be happy to answer any questions you may have about our history, our process, or our core values. You can also take advantage of a free consultation with us so that you won’t have to purchase anything that’s not absolutely perfect for your needs.