What Are Managed Print Services?

In the world of connected services and smart everything, business printing has been relatively left behind.

Even though printers have become more powerful and capable of incredible things, the management systems behind them at a business level are, for the most part, outdated and inefficient. Larger companies can spent hours and thousands of dollars every month on managing their printing solutions, without making any process improvements along the way.That’s where Managed Print Services come in.

Canada and the United States Managed Print Services are a new way for companies to take the hassle out of their printing processes, all while saving time and money. Find out everything you need to know in our complete guide below!

Managed Print Services Explained

So, what exactly are Managed Print Services?Managed Print Services in Canada and the United States is the umbrella term for a centralised, integrated platform for managing multiple printers in a business from a single screen. All the printers can be remotely updated and monitored, with replacements, repairs, and maintenance, all scheduled quickly and easily. INTEGR8 offers the best Managed Print Services in Canada and the United States with our unique three process approach. The three main key areas we can assist your business are:

Print Vendor Consolidation

By streamlining all your printing needs through the one vendor, you will be able to realise tangible cost and time savings almost immediately.As they grow, many businesses tend to add new printers to their offices without much forward planning or optimization. These machines are added on an ad hoc basis, whenever it becomes apparent the the current setup is not keeping pace with the business needs. While this solves the immediate issues, as more and more printers are added from different vendors, things can quickly spiral out of control.

Multiple vendors all vying for your business means multiple invoices, multiple sales reps to meet, multiple repair dates to keep track of, and multiple toner replacement orders that need to be placed. All of this doubling up on work can easily add up to hundreds of lost working hours for administration staff, translating to thousands of lost dollars in productivity.Managed Print Services offer a simplified print vendor consolidation that takes all of your printing vendors and distills them down to a single vendor. By funnelling all of your business to one expert supplier, your administration team will only need to deal with a single invoice and a single point of contact for all your printers. This can save hours in decreased repetition and improved productivity.

Additionally, by placing all of your toner orders with a single vendor, you are able to leverage your bulk sales and receive lower rates. Depending on your printing needs, this can free up thousands of extra dollars for your budget every year, allowing it to be better spent in other areas of the business that can boost growth.

Performance Enhancing Document Solutions

Enabling company-wide document management solutions can help boost collaboration, productivity, and security.In the past, businesses were bound by the limitations of physical location and employee proximity to effectively work as a team on a single project. Team members would either need to meet in person or over the phone, each take their own notes and make their own documents, and then at some point it all had to come together into a single, cohesive product. As brands have expanded globally and teams are often required to collaborate internationally or cross-country, this process has become less viable.The internet has allowed for virtual collaboration for teams who are vast distances away.

In the past, businesses were bound by the limitations of physical location and employee proximity to effectively work as a team on a single project. Team members would either need to meet in person or over the phone, each take their own notes and make their own documents, and then at some point it all had to come together into a single, cohesive product. As brands have expanded globally and teams are often required to collaborate internationally or cross-country, this process has become less viable.The internet has allowed for virtual collaboration for teams who are vast distances away.

INTEGR8’s performance enhancing document solutions takes this to the next level with live document editing, management, and change tracking. Using the power of the cloud, any authorised employee can access the files they need to from wherever they are in the world. By digitizing, organizing, and streamlining your entire business filing, you can turn what once took hours or even days to complete into a simple point and click scenario. It couldn’t be easier.

Print Security Auditing

Ensuring your business is properly protecting and optimized for print security is crucial in operating in the digital age.One of the most overlooked areas of cybersecurity is through printers and scanners. These essential piece of business equipment rarely get the attention they deserve for firmware updates, password strengthening, or access management. This can leave them open for potentially malicious attacks, or being abused by some individuals who print excessively. Either of these scenarios can end up costing a business thousands of dollars in a digital clean up or wasted resources.

INTEGR8’s platform allows for completely automated and optimized print security auditing from our easy-to-use dashboard. Once all the printers are entered into the program, a comprehensive print security audit will be initiated. All available firmware updates will be actioned, weak passwords will be suggested to be improved, and violators of the company resource use policy can be highlighted. Once an actionable item is presented, it is a simple matter of clicking a few buttons to rectify the situation and improve your company’s cybersecurity.

Are you ready to save thousands of dollars and hundreds of working hours for your business? Contact an INTEGR8 printing specialist today and find out how our Canada and the United States Managed Print Services can help you grow.