Choosing the best office printer can be daunting, as there are so many models with unique features to choose from.
Choosing the best office printer can be daunting, as there are so many models with unique features to choose from. It’s important to consider print speed, print quality, volume, costs, connectivity features, and more. That said, how will you know which printer is the best for your office?
To help you in your search, we’ve rounded up the best office printers for business use. First, let’s take a look at the specifications to consider when choosing the best business printer.
When buying a printer for your office, narrow down your choices based on these factors.
Print Speed and Capacity
Consider the printing volume your office needs daily, and choose a printer with the appropriate print speed. Find out how many pages the printer can produce per minute (ppm).
Check the printing capacity as well. For instance, if your office doesn’t print a lot of materials, then a small black-and-white copier or colour printer will get the job done. For businesses that need a large volume of files printed regularly, you’ll need a heavy-duty machine with duplex printing and an automatic document feeder.
Print Quality
The quality of the printed material, measured in dots per inch (dpi), is a big factor in choosing the best office and home printers. If your business needs photo printing or to print professional-quality documents, choose a laser printer for crisp texts and graphics. If you need a photo printer, an inkjet printer will provide high-quality coloured prints.
Learn more: Inkjet Printers vs Laserjet Printers: Which Are Better?
Connectivity
If possible, select a printer with wireless connectivity options, such as Wi-Fi or mobile printing capabilities. This allows your employees to print directly from their laptops or tablets without physically connecting to the printer, whether that’s to print labels, text documents, or photos depending on the type of printer.
This also allows users to print documents from cloud storage without downloading or transferring them to a computer first—a huge benefit for employees working from home.
Cost
Consider not just the unit’s price tag, but also its operation and maintenance costs. This includes resources such as ink or toner cartridges, paper, replacement parts, and repair fees. Also, check if the printer comes with a warranty that allows basic repairs for free within the covered period.
Now that we’ve discussed the features to look for in a printer, here are our top seven picks for the best printers for business use:
Image Source: Konica Minolta
One of Konica’s best-sellers is the Minolta bizhub 5000i. This multifunctional office printer can print, scan, copy, and fax. Since it is a colour laser printer, it requires toner cartridges instead of ink to print.
This is a suitable small business printer, as it has a compact design without sacrificing photo quality. It’s a great option that takes up limited desk space and helps save money.
- Print speed: up to 50 pages per minute (ppm)
- Print quality: colour, black and white
- Print resolution: up to 2400 x 600 dpi
- Scan resolution: up to 600 x 600 dpi
- Connectivity options: USB, Ethernet, and wireless
- Cost: $984.99
Image Source: HP
This one is a reliable and easy-to-use laser printer. HP Color LaserJet Pro MFP M182nw is suitable for a small business that needs an affordable wireless print and copy machine. This model has a security feature that blocks cartridges using a non-HP chip.
- Print speed: up to 19 pages per minute (ppm)
- Print quality: colour, black and white
- Print resolution: up to 600 x 600 dpi
- Scan resolution: up to 1200 x 1200 dpi
- Connectivity options: USB, Ethernet, wireless, and mobile (via the HP Smart App)
- Cost: Request a quote
Image Source: Canon
This high-performance, all-in-one colour laser printer is perfect for medium and large businesses. Canon Color imageCLASS MF746Cdw comes with support for fleet software applications and a multitude of security features, making it ideal for enterprise-level users.
- Print speed: up to 28 pages per minute (ppm)
- Print quality: colour, black and white
- Print resolution: up to 600 x 600 dpi
- Scan resolution: up to 600 x 600 dpi
- Connectivity options: USB, Ethernet, and Wi-Fi
- Cost: $1,019.99
Image Source: Konica Minolta
Consider the Konica Minolta bizhub 227 which combines a dedicated printer and scanner. This monochrome, multifunctional laser printer offers standard printing, copying, and scanning.
It’s ideal for small to mid-sized businesses that want to speed up printing without breaking the bank. The best part? It has security features, such as user authentication and data encryption.
- Print speed: up to 22 pages per minute (ppm)
- Print quality: colour, black and white
- Print resolution: up to 600 x 600 dpi
- Scan resolution: up to 600 x 600 dpi
- Connectivity options: USB, Ethernet, wireless, and mobile
- Cost: $3,214.99
Learn more: How Konica Minolta Printers Can Benefit Your Business
Image Source: HP
Check out this model from HP printers to invest in a high-speed printer. HP Color LaserJet Enterprise M653x is a laser multifunctional printer that can print, scan, copy, and fax.
Designed for medium and large businesses, it can handle high-volume printing needs without stinting on quality. It offers advanced security features, including authentication, administrative password, and data encryption.
- Print speed: up to 60 pages per minute (ppm)
- Print quality: colour, black and white
- Print resolution: up to 1200 x 1200 dpi
- Connectivity options: USB, Ethernet, wireless, and mobile (via the HP Smart App)
- Cost: Request a quote
Image Source: HP
This impressive option for inkjet printers offers a reasonable price with affordable colour options and comprehensive fleet-wide management. HP Officejet Pro 8210 Color Inkjet Printer offers strong print quality and seamless print management features with only one paper tray.
Plus, enjoy mobile printing options to print directly from a personal device for ease of use and convenience. Note that it only accepts cartridges with a new or reused HP chip. This model is great for saving space in busy offices.
- Print speed: up to 34 pages per minute (ppm)
- Print quality: colour, black and white
- Print resolution: up to 1200 x 1200 dpi
- Connectivity options: USB, Ethernet, wireless, and mobile
- Cost: Request a quote
Image Source: Canon
These monochrome laser printers are ideal for small businesses and work groups that need to maximize resources and boost productivity. Canon Inc imageRUNNER 1643i is one of the best office business printers for cost-efficiency and reliability. It offers a speedy solution for scanning, faxing, and printing, and doesn’t take up too much room.
- Print speed: up to 45 pages per minute (ppm)
- Print quality: Black and white
- Print resolution: up to 600 x 600 dpi
- Connectivity options: USB, Ethernet, wireless
- Cost: Request a quote
Find Your Perfect Printer With Integr8
The best business printer caters to your business’s printing needs while being cost-efficient, durable, and convenient to use. Invest in the perfect printer with Integr8. As the unrivalled managed print service provider in Canada, we offer multiple cost-effective printing packages for your company.
Our team of experts is always ready to help make your company a more productive place. Get in touch today for more information about our services.
