5 Best Commercial Printers for Enterprise Workgroups in 2025

‍Whether you need to print invoices, labels, marketing material, or internal documents, here are five printers designed to improve efficiency, cut costs, and handle high-volume tasks in enterprise environments. These printers are engineered for secure, fleet-ready deployments to meet the demands of large organizations.

Enterprise printing has evolved from standalone devices to connected, secure, scalable solutions for organizations. The top commercial printers in 2025 prioritize speed, reliability, and IT integration for modern work groups.

These printers are suitable for equipping headquarters, assisting branch offices, or overseeing a multi-location fleet. They’re built for high-demand environments and provide robust security, consistent costs, and smooth integration with enterprise workflows.

Key Features to Look for in Top Commercial Printers

When selecting enterprise printers, look for features that align with both IT strategy and day-to-day productivity:

• High-volume output: Fast print speeds and large duty cycles for busy teams.
• Fleet compatibility: Standardized models for centralized management.
• Secure workflows: Encrypted printing, PIN release, and audit-ready reporting.
• Flexible connectivity: Ethernet, wireless, USB, and mobile print support.
• Sustainability: ENERGY STAR certification and reporting for ESG initiatives.
• All-in-one capabilities: Scanning, copying, and faxing built in for efficiency.

These core capabilities ensure your printers can keep up with enterprise demands while staying cost-efficient and secure.

Choosing the Right Printer for Your Enterprise Needs

Enterprise IT leaders should view printers as part of a larger ecosystem. Instead of simply asking which device is fastest, consider:

• Integration with your existing infrastructure (e.g., Microsoft Universal Print or PaperCut).
• Security policies and compliance needs, especially in regulated industries.
• Cost per page and supply automation to prevent downtime.
• Scalability for branches and remote teams.

When these factors are addressed, printers stop being a support headache and start contributing to enterprise-wide efficiency.

1. HP Color LaserJet Enterprise 5700dn, Core Fleet Standard

The HP Color LaserJet Enterprise 5700dn is a fleet staple for large offices. With speeds up to 45 ppm, it supports secure authentication, encrypted printing, and seamless fleet management.

• Key features: Fast duplex printing, network-ready, USB print support.
• Best for: High-volume HQ teams that need reliable speed and security.
• Integration: Works with HP Web Jetadmin and Microsoft Universal Print.

2. Canon imageRUNNER ADVANCE DX C5800 Series, Multifunction A3 Hub

The Canon imageRUNNER ADVANCE DX C5800 is a powerful all-in-one printer designed for teams that handle heavy document workflows. It includes high-speed scanning, A3 support, and secure document handling.

• Key features: Duplex printing, OCR scanning, fax support.
• Best for: Legal, finance, or HR teams managing sensitive documents.
• Integration: Compatible with uniFLOW and Universal Print.

3. Canon imagePROGRAF TC-21M, Wide-Format CAD and Design Printing

Perfect for architecture, engineering, and design teams, the Canon imagePROGRAF TC-21M handles 24-inch wide-format printing with precision and vivid colour.

• Key features: Wide-format printing, roll-fed support.
• Best for: CAD drawings, blueprints, and marketing visuals.
• Integration: Supports enterprise print workflows and remote monitoring.

4. Brother Workhorse Series, Reliable Branch Office Support

The Brother Workhorse HL Series provides a compact and cost-effective option for satellite offices. It’s fast, secure, and low-maintenance, ideal for teams that need reliable monochrome printing.

• Key features: Duplex printing, PIN-secured release.
• Best for: Branch or satellite offices that require daily document printing.
• Integration: Works with PaperCut for centralized oversight.

5. Epson EcoTank Pro ET-5850, Cost-Efficient Satellite Printing

For remote or field offices, the Epson EcoTank Pro ET-5850 provides high-yield ink tanks and low operating costs. Its compact footprint and refillable system make it an eco-friendly choice.

• Key features: Duplex printing and a refillable ink system.
• Best for: Distributed teams with moderate color needs.
• Integration: Remote monitoring for supply tracking.

Why Integr8 for Enterprise Printer Deployment

Fleet Integration & Centralized Control

Integr8’s Managed Print Services (MPS) ensure seamless deployment, from pre-configuration with security policies to integration with platforms like Microsoft Universal Print, uniFLOW, and PaperCut.

Analytics and Cost Management

Integr8 delivers centralized dashboards that track device health, page volumes, and cost-per-user data. Predictive maintenance and automated supply replenishment ensure uninterrupted operations.

Enterprise Security & Compliance

Advanced features, including secure pull-printing, audit logs, and encryption, help maintain compliance with industry standards and protect sensitive data.

Sustainability by Design

Integr8 supports ENERGY STAR-rated devices and print rule enforcement to reduce waste while aligning with ESG reporting goals.

👉 Learn more about Integr8 Managed Print Services

Quick Comparison: Enterprise Printer Selection

Partner with Integr8 for Scalable Print Solutions

Integr8 delivers more than hardware; we manage deployment, security, cost control, and fleet-wide optimization. Whether upgrading HQ printers or equipping remote offices, our MPS-backed approach ensures compliance, productivity, and measurable ROI.

Ready to modernize your fleet? Explore enterprise printers or connect with an Integr8 MPS specialist.

At a Glance

• HP 5700dn: High-speed, secure printer for HQ workgroups.
• Canon C5800: Multifunction A3 device for document-heavy teams.
• Canon TC-21M: Compact wide-format printing for CAD/design.
• Brother Workhorse: Reliable printing for branch offices.
• Epson ET-5850: Cost-efficient, sustainable printing for remote teams.